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Best Practices & Trends: Deep Dive into Office Cleaning

by Clean India Journal Editor
2 comments

Today, office cleaning is not just about aesthetics; it is about creating spaces that promote health, productivity, and wellbeing. The industry’s growth is marked by a diverse selection of products tailored for various surfaces, ensuring longevity and preservation of materials while upholding high cleanliness standards. These advancements, combined with a deeper understanding of workplace wellness, have transformed office cleaning into a dynamic and integral part of business operations. Insightful contributions from Ranjana Deshpande, Facility & Asset Management Professional, Christopher Blessing Managing Director & CEO at CAERE India, and Vijay Khairnar, Sales & Marketing Manager at Khairnar Cleaning Services have enriched the perspectives shared in this discussion.

The foundation of effective office cleaning is grounded in understanding and addressing the basic requirements of hygiene and cleanliness. Core tasks such as dusting, vacuuming, mopping, trash removal, and restroom cleaning are crucial in maintaining a level of cleanliness that is both visually appealing and hygienic.

A key component is the selection of appropriate cleaning products. For example, ammonia-based products are preferred for glass to ensure a streak-free finish, while gentle yet effective cleaners are chosen for wood to maintain its sheen. The correct dilution of these products with water is essential to avoid leaving marks on surfaces and ensuring the longevity of office materials. Effective office cleaning, therefore, requires an informed approach to product selection and application.

Advanced Cleaning Techniques & Tools

The office cleaning process has witnessed a remarkable shift towards more advanced techniques and tools, driven by innovation and a commitment to sustainability.  A significant development in this field is the adoption of electrostatic spraying technology, the use of ultraviolet (UV) light cleaning and the integration of robotic technology in cleaning.

The approach to green cleaning encompasses methods that minimise water usage and avoid harmful chemicals. Microfibre technology, for example, is increasingly used for its ability to trap dirt effectively and reduce cross-contamination, thereby enhancing cleaning outcomes and aligning with environmental sustainability goals.

Additionally, the Cleaning, Sanitising, and Disinfecting (CSD) method has become a standard practice, particularly in response to the spread of infections. This process involves using advanced equipment like commercial vacuum cleaners, single-disc scrubber machines, steamers, and high-pressure water jets, ensuring a thorough and deep clean.

In our journey towards a cleaner and more hygienic environment, we have realised the importance of using an array of products that meet the client’s requirements in all aspects, including being economical, sustainable, user-friendly, and time-saving

Ranjana Deshpande
Facility & Asset Management Professional

Eco-Friendly Cleaning Solutions

Green cleaning products, formulated using biodegradable and non-toxic ingredients, are increasingly preferred. These products contrast sharply with traditional cleaners, which often contain harsh chemicals. Natural substances such as citrus oils, vinegar, and plant-based surfactants in green products clean effectively while ensuring the safety of both the environment and human health. This shift is also seen in the use of concentrated cleaning solutions, which reduce the need for extensive plastic packaging and diminish transportation-related carbon emissions.

A key aspect of green cleaning is not just the products but also the methods and equipment used. Microfiber mops and cloths are utilised for their superior dirt-trapping ability, and HEPA-filtered vacuums improve air quality by trapping fine particles. Moreover, the use of energy-efficient cleaning machines and appliances plays a significant role in reducing the overall carbon footprint.

The shift from green cleaning as a trend to a necessity is driven by increasing customer demand, making it essential for the success of cleaning businesses. Companies now focus on using less water, energy-efficient equipment, and continuously educating their teams about sustainable practices.

Customisation & Specialisation

Customisation in office cleaning services is crucial for meeting diverse cleaning demands and maintaining high standards of hygiene and aesthetics.

Different office layouts and functionalities necessitate distinct cleaning approaches. Open-plan offices, for instance, may require more frequent cleaning of communal spaces and high-touch surfaces, while individual offices might need focused attention on personal workstations. Specialised areas like data centres, laboratories, or medical facilities demand specific cleaning protocols to maintain the integrity of sensitive equipment and sterile conditions.

The maintenance of critical areas such as restrooms and shared spaces demands strategic cleaning that balances thoroughness with frequency. High-footfall areas like restrooms require multiple cleanings daily, with deep cleaning, including sanitising all surfaces and fixtures, performed regularly. Shared spaces like lounges and meeting rooms need daily cleaning with particular attention to high-touch surfaces, and a comprehensive deep cleaning schedule set weekly.

The selection of cleaning products and methodologies is crucial. Again, specialised cleaning services such as carpet cleaning, window washing, or upholstery cleaning require specific skills and equipment. Engaging professionals for these tasks ensures that they are performed effectively and safely, contributing to the overall maintenance and longevity of the office space.

Understanding the unique needs of different surfaces is crucial in maintaining their integrity and appearance.”

Christopher Blessing
Managing Director & CEO at CAERE India

Training & Development

Training and professional development for cleaning staff are paramount in keeping pace with the evolving landscape of office cleaning. Key to this training is the mastery of advanced cleaning techniques and the use of new equipment. As cleaning technology advances, staff must be adept in operating innovative machinery like electrostatic sprayers, UV light cleaners, and automated robotic systems. This not only enhances the efficiency of their work but also ensures safety for both the cleaning staff and office employees.

Green cleaning and sustainability trends require specialised training for cleaning staff in environmental stewardship. This includes education on the environmental impact of cleaning agents, using sustainable products and practices, and correctly applying products for effective cleaning without damaging surfaces.

Business Side of Office Cleaning

The business aspect of office cleaning, encompassing cost-effectiveness and return on investment (ROI), holds significant weight in decision-making processes for companies. The choice between contracting cleaning services or maintaining an in-house team involves a careful consideration of financial and operational implications.

Cost-effectiveness in office cleaning extends beyond finding the lowest price; it is about striking a balance between quality and expense. Contracting external cleaning companies is often more cost-effective, particularly for small to medium-sized offices. These companies bring specialised equipment and supplies, eliminating the need for offices to invest in and maintain these resources. Their expertise and efficiency in using advanced cleaning technologies, such as electrostatic sprayers and green cleaning practices, can lead to better and faster cleaning outcomes.

However, larger corporations or offices with specific cleaning requirements might find it more economical to have a dedicated in-house team. This arrangement offers greater control over cleaning schedules and methodologies, ensuring alignment with the company’s specific needs and standards.

The ROI of a clean office environment is significant. Cleanliness contributes to employee health, reducing absenteeism and boosting productivity. It also positively impacts the company’s image, influencing clients’ and visitors’ perceptions.

The decision between contracting and in-house cleaning teams depends on various factors, including business size, budget constraints, and specific cleaning needs.

Customers have become much more conscious of green and healthy cleaning practices. They expect cleaning companies to deliver high-quality, safe services using eco-friendly products.”

Vijay Khainar
Sales & Marketing Manager at Khairnar Cleaning Service

Future Trends

The future of office cleaning is poised at the intersection of technological innovation and sustainability. Advanced robotic cleaners, equipped with AI and sensor technology, will likely become more sophisticated. This advancement will enhance cleaning efficiency while allowing human staff to concentrate on tasks that require a personal touch.

Green cleaning will continue to gain momentum. The demand for eco-friendly cleaning products and sustainable practices will rise, with businesses increasingly adopting methods that minimise water usage and chemical waste.

The integration of smart cleaning systems, utilising IoT technology to monitor cleanliness and foot traffic, will enable a more dynamic and responsive approach to cleaning.

Office cleaning has transformed from a basic necessity to a complex and essential aspect of modern business operations. The evolution from simple cleanliness to a focus on health, efficiency, and environmental responsibility marks a significant shift in the industry.

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2 comments

Lee Perez January, 2024 - 7:58 am

Thank you for providing all the information; the material was fantastic. I’m quite appreciative of the information.

Reply
Temp email January, 2024 - 8:44 pm

It was great seeing how much work you put into it. The picture is nice, and your writing style is stylish- I’ll almost certainly be back to read more of your work.

Reply

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